Development and Evaluation of a Web-Based Document Management System for Barangay Addition Hills

Sean William Chua, Patrick Andre Darroca, Anna Bianca Mendoza

The increasing volume of documents handled by Barangay Addition Hills has made traditional paper-based processes inefficient, leading to delays in service delivery, misplacement of records, and challenges in tracking approvals. This study focuses on the development of a web-based document management system designed to centralize file storage, digitalize document request processes, and automate the routing and tracking of barangay project documents. The system allows barangay staff to upload, archive, and retrieve project documentation, clearances, certifications, procurement files, and CCTV footage within a secured on-premise server environment. Using the Agile Methodology, the system was developed, deployed and evaluated by barangay personnel and IT experts through ISO 25010 software quality standards, the software usability scale, and a time and motion study to measure improvements in process efficiency. Findings revealed significant enhancements in document accessibility, retrieval time, and overall process accuracy, demonstrating the system's effectiveness in improving operational productivity and reducing the risk of data loss. In conclusion, the system provides a sustainable and secure digital solution that supports the barangay's administrative functions and promotes better governance through efficient records management.

Digitization of Employee Records: A Centralized Employee Database Management System for the Human Resources Department of Barangay San Antonio

Josiah Paolo Agoncillo, Jose Luis de Jesus, Lucy Allyson Garcia

This stsudy presents the development and implementation of the employee database management system (EDMS) for Barangay San Antonio (BSA) to address inefficiencies, inconsistencies, and vulnerabilities in the manual employee record-keeping process. The EDM's centralizes all employee information and documents, ensuring data accuracy, consistency, and accessibility for authorized users while minimiing errors through predefined formats and validation rules. Moreover, the system streamlines the storage, retrieval, and updating of employee records, significantly reducing redundant and time-consuming tasks, such as drafting multiple appointment letters and searching through physical files. Data integrity is further protected through backups, recovery protocols and audit logs, safeguarding records against system failures, human errors, natural disasters and deterioration of paper files.

With the successful digitization and integration of employee records, the EDMS enhances overall efficiency and productivity within the human resources department. Its implementation demonstrates high user acceptance and seamless integration with BSA's existing processes, fulfilling all core functionalities of employee information and document management. The system effectivey achieves its goal of improving workflow, ensuring data security, and promoting stakeholder satisfaction.

Digitization of School Evaluation Reports as a Document Management System for Kapitolyo High School 

John Raymond Tugadi, Jonathan Verceles, Francine Chelsy Vivar

This project focuses on the digitization of school-evaluation reports from school year 2018 to 2024 and the development and implementation of a Document Management System (DMS) for Kapitolyo High School. The system was specifically designed to address the challenges the school faces in managing its school-based management (SBM) documents, which are essential for maintaining compliance with DEPED's SBM Framework. However, the school has long struggled with manual processes, inefficiencies, and the absence of a centralized storage system. To resolve these issues, the system was developed using the Agile Methodology, which allowed for continuous stakeholder feedback throughout the design, coding, and implementation phases. The study incorporated rigorous testing methods, including user acceptance testing, the technology acceptance model, and a time and motion study. Findings revealed that the system effectively streamlined the school's business processes, significantly reducing the time and effort required for document retrieval, consolidation, and submission. As a result, teachers and staff were able to perform their tasks more efficiently and with less burden. In conclusion, the system successfully transformed Kapitolyo High School's manual workflow into a secure, centralized, and user-friendly digital solution. It directlya ddressed the school's operational pain points and supported consistent compliance with DEPED's standards.

Development of a System for Streamlined Book Tracking and Cataloging for Oranbo Elementary School 

Beatric Dorothy Royales, Mathew Ibasco, Stephanie Faith Ilaga

This study focuses on the research, development and implementation of an integrated library system (ILS) for Oranbo Elementary School, which was designed to streamline library operations such as book cataloging, circulation and acquisitions. It addresses the existing challenges found in their current processes, such as the lack of an  updated catalog, unstandardized categorizations, and the inability of students to borrow books for home use. This study aimed to develop a system that allows for greater accessibility, organization, and efficiency through a digitized catalog based on the Dewey Decimal Classification System. The development of the system made use of the Agile Methodology, which allowed the proponents to improve their system based on weekly client feedback iteratively. The evaluation methods used to test the system's acceptability include user acceptance testing (UAT). The technology acceptance model (TAM), and the ISO 25010 standards. Results showed a 100% passing rate in all UAT test cases and high ratings in the TEAM model and ISO evaluations, which indicated the system's functionality, ease of use, and reliability. A time and motion study further revealed that library material searches were reduced from an average of 5 minutes and 31 seconds manually to 5.2 seconds using the ILS. overall, the study concluded that the ILS effectively improved efficiency, accuracy, and user satisfaction, modernizing the library operations of Oranbo Elementary School.

Creation and Implementation of an Inventory Management System for Oranbo Elementary School

Jules Cruz, Raphael Jimeno, Miguel Rosario, Julion Tin

This study focuses on the creation and implementation of a Web-Based Inventory Management System (IMS) for Oranbo Elementary School to replace the institution's existing paper-based system. The current manual approach presents challenges such as inefficient inventory tracking, data inaccuracy, time-consuming stock management, and limited accessibility. To address these issues, the researchers developed a user-friendly digital platform that automates stock monitoring, request handling, and notification systems. The project adopted the agile methodology to ensure iterative development and stakeholder feedback integration. The system features include real-time inventory tracking, automated low-stock alerts, a borrowing module, and analytics dashboards, all built with technologies such as Java, JSP, servlets, MySQL, and Spring MVC. Results from system testing and user acceptance surveys indicate a significant improvement in process efficiency, accuracy, and user satisfaction. The successful deployment of IMS demonstrates the potential for digital transformation in public school operations, resulting in enhanced administrative efficiency, improved decision-making, and optimized resource management.

Development of a Project Management Information System for the Information Technology Department of Pioneer Insurance

Miguel Lorenzo Clemente, Elijah Luke Garcia, Ramon Miguel Munarriz

The IT Department of Pioneer Insurance has been continuously handling multiple projects simultaneously, relying on the manual logging and tracking of emails and progress reports, and spreadsheets. The current process lacks real time visibility and straightforward monitoring, leading to projects being delayed. This study aims to address these issues through the creation and development of a Project Management Information System (PMIS) designed for the company's IT department over the course of ten months. The system was developed through the use of the Agile Methodology to allow for iterative development, feedback, and improvement. The PMIS has been designed for IT staff to view, create and accomplish tasks for their assigned projects. Project Managers and those in the project management office are able to oversee project progress using the system. The ISO/IEC 25010 quality evaluation, system usability scale (SUS), user acceptance testing, and alpha testing were utilized for system evaluation. The data indicated that every test case resulted in passing remarks and that users found the PMIS to be functional, efficient, and user friendly. The system achieved a rating of "Very effective" according to its ISO/IEC 25010 software quality evaluation and received a SUS score of 92.5 out of 100. To conclude, this study delivered a PMIS that provides an effective solution that increases visibility and efficiency, improving the ability to track projects and bringing about hightened productivity to the IT department.

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